Shared Governance

School of Art Definition, By-Laws and Procedures

Definitions

The School of Art is comprised of academic programs, faculty and staff. Programs include a Bachelors of Art in Art, a Master of Fine Arts in Art, a Master of Arts in Museum Studies and a Minor in Museum Studies. The Mission Statements below outline purposes.

Mission Statement

Undergraduate Art Program

The SF State Art program is designed to provide students with intellectually informed instruction in the histories and practices of the visual arts within the context of a liberal arts university. The guiding principal of its curricula and instruction is the belief that art is an important means to interpret human experience, and is a fundamental mechanism by which a society evolves, understands and reflects upon itself. It supports the university mission to offer instruction that promotes respect for and appreciation of scholarship, freedom, human diversity, the cultural mosaic of the San Francisco Bay area and beyond, and encourages critical thinking within an inclusive worldview.

Museum Studies Program

The mission of the Museum Studies Program is to develop future museum professionals through highly structured coursework in a setting where museum’s education effort, collections, and interactions with community are of central concern, and in a 21st century landscape, where responsiveness to the significant changes taking place in the museum profession are integrated into curriculum, activities and professional development.

By-Laws and Procedures

Shared governance is necessary for the assurance of educational quality and the proper functioning of an institution of higher education; it allows the academic community to work together to find the best answers to issues facing the school, college and university. These by-laws represent a description of how Art’s programs relate to one another and an outline of the means by which the School of Art engages in shared governance decision-making.

All faculty in the School of Art, regardless of program affiliation have ultimate responsibility for the curriculum and for making recommendations regarding hiring, retention, tenure and promotion, subject to University regulations.  You can view the fiscal affairs page here.

Unless otherwise specified by, “members” or “faculty” in School of Art” refers to all faculties regardless of the program in which they teach.

Definition and Rules Governing the Museum Studies Program Within the School of Art

In October 2013 Faculty in the then-Art Department and in the Museum Studies Program approved an affiliation between the two units. The president and the provost approved the arrangement in November 2013. Museum Studies became a component of what is now the School of Art, keeping its separate M.A. degree, with its own website, and with a director who reports to the director of the School of Art. As part of the alignment, Museum Studies will retain all of its courses, which continue to be listed in the bulletin with the “MS” prefix.

  • The leader of Museum Studies will be designated as the “director of the Museum Studies Program”;
  • For those students enrolled in the Museum Studies Program and in Museum Studies courses, the director of the School of Art will delegate responsibility to the director of the Museum Studies Program for all documents concerning student services, including ATCs, petitions, CEs, waivers, admissions, and the Museum Studies Program will therefore continue to maintain a separate graduate coordinator, but with signature authority vested in the director of the School of Art;
  • In the area of curriculum in the Museum Studies Program, the director of the School of Art will delegate responsibility to the director of the Museum Studies Program for all documents concerning curriculum review and program assessment, but with signature authority vested in the director of the School of Art.
  • The Museum Studies Program will continue to possess its own standing committees in curriculum, graduate programs, admissions, and program assessment/governance, due to the highly specific nature of the curriculum, and faculty from the School of Art will be invited to serve on specific Museum Studies committees by the director of Museum Studies.

Faculty Participation

Membership and Voting Rights

  • Tenured and tenure-track faculty in the School of Art shall be entitled to full participation in all School meetings and voting.
  • FERP faculty retains participation and voting rights in the semester in which they teach, regardless of their time-base, consistent with the Collective Bargaining Agreement, Article 29.19.
  • Faculty, whether on FERP, Sick or Professional Leave, do not have voting rights during the semester in which they are on leave.
  • Faculty who miss a meeting in a semester when they are teaching, and that resulted in initiating an electronic vote, may participate in voting, after reviewing meeting notes or speaking with the chair/director
  • Voting for director of School of Art shall be open to all Faculties. Voting for the director of Museum Studies shall be open to those tenured and tenure-track faculty teaching or serving on Museum Studies Committees during the semester when the vote for a new director takes places. 
  • Only tenure-line faculty may vote on hiring, promotion and retention of tenure-line Faculty.
  • Lecturers shall be entitled to pro rata participation in voting and meeting, other than in those circumstances specified above, consistent with University and Trustee policy.
  • In any instance where University policies conflict with these provisions, University policies shall take precedence.

Meetings

  • Meetings of the faculty of the School of Art shall be held at least once a month during the academic year and additionally as necessary.  Separate meetings of the faculty teaching in the Museum Studies Program shall be held at least once a month during the academic year and additionally as necessary.
  • Meetings shall ordinarily be scheduled and called by the director of the School of Art or by the director of Museum Studies, for Museum Studies business.
  • Meetings may be called upon the request of one-third of the voting members of the School of Art, or for Museum Studies business, by any tenured and tenure-track faculty teaching in the Museum Studies Program.
  • Quorum shall be set at 50% of the number of voting members in the School of Art and in the Museum Studies Program who are not currently on leave or early retirement.
  • Issues shall be brought to a vote using Robert’s Rules of Order as a guide: a) a clearly stated motion; b) motion seconded; c) vote by show of hands.
  • Votes on committee membership; policy; and other issues pertaining to the governance of the School of Art shall be through an anonymous balloting system, which will also function as a record of the statement of the vote as well as the outcome.
  • Student representatives may attend faculty meetings, but may be asked to step out for agenda items deemed confidential by the director of the School of Art. Student representatives shall have speaking rights but may not vote.

Committees 

The School of Art mirrors San Francisco State University’s commitment to shared-governance decision-making to ensure the school meets the missions of its programs.

Committees are deliberative, decision-making bodies. Because not all faculty are able to serve on all committees, all faculty in the School of Art shall be invited to attend meetings of all committees, where appropriate – identified below – and may contribute to committee discussions therein. To that end, Chairs of each committee will,

  • Send agendas in advance of all meeting to all voting members of the faculty with meeting dates. Faculty members not able to attend meetings are encouraged to contact appropriate committee member to express their thoughts and opinions.
  • Agendas will distinguish between Items for Discussion and Items for Action (voting).
  • Only elected committee members (as described below) shall be permitted to vote on Action Items.
  • Committee decisions are binding after review by director of the School of Art to ensure they are consistent with University, College and School policies, practice and missions.
  • Committee members are expected to serve the full term identified below. If a committee member steps down or can no longer serve, the candidate with the next highest number of votes in the election is asked to serve in h/h place for the remainder of the term.

Standing Committees

Standing Committees are permanent entities that meet to consider all matters pertaining to their assigned charge. Standing Committees in the School of Art include:

Standing Committees
Art Programs Museum Study Programs
Curriculum Curriculum
Graduate Programs Graduate Programs
Retention, Tenure and Promotion Admissions
Scholarship Program Assessment
Governance Governance
Art Programs Assessment  
Visiting Artist  
Budget and Equipment Oversight  

1.  Curriculum Committee (Art)

Charge:

  • Shall work with the director to advise faculty regarding all aspects of the undergraduate program including advising and recruiting of students.
  • Act on behalf of the School of Art in curricular matters outside the school, including general education and other all-university requirements, on advisement of the director.
  • In consultation with the director, review and recommend regarding all changes in courses offered by the School of Art, proposals for new courses offered by the School of Art, proposals for new courses, or deletion of existing courses in the B.A. and M.F.A. programs and advise faculty.
  • All changes to curriculum agreed to within the School of Art must then be taken forward according to University Recommendations and policies.

Membership, Election and Term of Service:

  • The Curriculum Committee consists of at least three, and nor more than five members
  • Members shall self nominate and will be elected by voting member of the faculty, for three-year terms.
  • The committee selects its own chair

2. Curriculum Committee (Museum Studies)

Charge:

  • Shall work with the director of Museum Studies to advise faculty regarding all aspects of the undergraduate program and graduate programs including advising and recruiting of students.
  • Work through Art’s Curriculum Committee in curricular matters outside the school, including general education and other all-university requirements, on advisement of the director.
  • In consultation with Art’s Curriculum Committee and the director of the School of Art, review and recommend regarding all changes in courses offered, proposals for new courses offered, or deletion of existing courses in the M.S. Minor and M.A. programs in Museum Studies and advise faculty.
  • All changes to curriculum agreed to within the School of Art must then be taken forward according to University Recommendations and policies.

Membership, Election and Term of Service:

  • The Curriculum Committee consists of at least three, and no more than four members
  • Members shall be asked to serve by the director of Museum Studies, for two-year terms.
  • The committee selects its own chair.

3. Graduate Programs Committee (Art)

Charge:

  • Review and recommend to the director and faculty any proposed changes in governing the M.F.A. (and/or M.A.) program(s)
  • Advise the director and faculty regarding recruiting, admission and advising of graduate students.
  • Assist faculty and advise the director regarding resolution of academic or other issues concerning graduate students
  • Assist the graduate coordinator with processing graduate applications and notifications.

Membership, Election and Term of Service:

  • The Graduate Programs Committee shall consist of the graduate coordinator and an additional two to four faculty members.
  • Members shall self nominate and elected by the voting members as a whole, to serve two-year terms.
  • The graduate coordinator chairs the Graduate Programs Committee.

4. Graduate Programs Committee (Museum Studies)

Charge:

  • Review and recommend to the director of Museum Studies any proposed changes in governing the M.A. program.
  • Assist faculty and advise the director of Museum Studies regarding resolution of academic or other issues concerning graduate students.
  • Assist the graduate coordinator with processing graduate applications and notifications.
  • Select the Graduate Distinguished Student Award nominee.
  • Advise the director and faculty regarding the Museum Studies Student Association and the Museum Studies Special Interest Group.
  • Work with the graduate coordinator to monitor information and requirements from the graduate school.

Membership, Election and Term of Service:

  • The Graduate Programs Committee shall consist of the graduate coordinator and an additional two to three faculty members who teach in the Museum Studies Program.
  • Members shall be asked to serve by the director of Museum Studies, for two-year terms.
  • The director of the Museum Studies, who also serves as the graduate coordinator, chairs the Graduate Programs Committee.
  • The work of the Graduate Programs Committee may be folded into regular Museum Studies faculty meetings.

5. Admission Committee (Museum Studies)

Charge:

  • Advise the director of Museum Studies and faculty regarding recruiting and admission of graduate students. 
  • Make recommendations for admissions to the M.A. Program in Museum Studies.
  • Work with the graduate coordinator to process graduate applications and notifications, and to monitor admissions-related information and requirements from the graduate school.

Membership, Election and Term of Service:

  • The Admission Committee shall consist of the graduate coordinator of the Museum Studies Program and an additional two to three faculty members; faculty in the School of Art not teaching in Museum Studies are eligible to serve.
  • Members shall be asked to serve by the director of Museum Studies, for two-year terms.
  • The Admissions Committee is chaired by the graduate coordinator

6. Retention, Tenure and Promotions Committee (Art & Museum Studies)

Charge:

  • Mentor, assist and support all faculty coming up for review and advise on processes, best practices and deadlines.
  • Review and recommend to the director and the dean regarding promotion of tenured faculty.
  • Comply fully with all University policies and procedures with all provisions of the Collective Bargaining Agreement.

Membership, Election and Term of Service:

  • Academic Senate Policy on RTP Committee Membership and processes shall govern the School of Art RTP Committee:
  • The RTP Committee shall elect its own chair.
  • In years when Museum Studies candidates are slated for tenure and promotion or promotion, a tenured faculty member from Museum Studies must serve on the RTP Committee.
  • Members serve for two years with overlap of the chair for continuity.

7. Scholarship Committee (Art)

Charge:

  • Determine the parameters for Art scholarship applications and establish deadlines for undergraduate and graduate students
  • Select an appropriate external juror for review of all scholarship applications
  • Develop and present workshops for completing applications
  • Publicize, accept and review applications for Art scholarships for undergraduate and graduate students
  • Notify the AOC of recipients of scholarships

Membership, Election and Term of Service:

  • The Scholarship Committee shall consist of three to four faculty members, plus a selected external juror
  • Members shall self nominate and are elected by the voting members as a whole, to serve two-year terms.
  • The Scholarship Committee elects its own chair who serves a three-year term, to overlap with changing membership and ensure continuity

8. Program Assessment and Governance (Museum Studies)

Charge:

  • Develop, review and revise Museum Studies Program policies and by-laws.
  • Ensure the currency of the description of the Program’s administrations’ duties and responsibilities.
  • Identify situations that might need to be addressed by the adoption of further by-laws and makes recommendations to the director of the School of Art.
  • Proposes changes to program policies and by-laws that would then be put before the Museum Studies Program or School of Art faculty for discussion and action.
  • Develops and reviews long term and strategic plans for the Museum Studies Program, including mission, vision, and goals and ensures assessment procedures are in place.

Membership, Election and Term of Service:

  • The Program Assessment and Governance Committee shall consist of two to three faculty members who teach in the Museum Studies Program.
  • Members shall be asked to serve by the director of Museum Studies, for two-year terms.
  • The Director of the Museum Studies chairs the Program Assessment and Governance Committee.
  • The work of the Program Assessment and Governance Committee may be folded into regular Museum Studies faculty meetings.

9. Program Assessment (Art)

Charge:

  • Review and revise Art programs’ Program Learning Outcomes
  • Develop and review Art assessment processes
  • Initiate annual assessment procedures, gather data, and review data for strengths and weaknesses
  • In consultation with the director of the School of Art make recommendations to improve curriculum and instruction

Membership, Election and Term of Service:

  • The Program Assessment Committee shall consist of two to three faculty members who teach in Art Programs
  • Members shall be asked to serve by the director of the School of Art, for two-year terms
  • The Program Assessment Committee is chaired by the associate director of the School of Art
  • The work of the Program Assessment Committee may be folded into regular School of Art faculty meetings.

10. Governance Committee (Art & Museum Studies)

Charge:

  • Develop, review and revise departmental policies and by-laws
  • Ensure the currency of the description of the department administrations’ duties and responsibilities
  • Identify situations that might need to be addressed by the adoption of further by-laws
  • Propose changes to department policies & by-laws which would then be put before the entire faculty for discussion and action

Membership, Election and Term of Service:

  • Faculty self-nominate; members are elected by Faculty for two-year terms
  • Members are comprised of at least three and no more than five tenured or tenure track faculty members, and must include at least one untenured faculty member and a representative of the graduate programs
  • The Committee elects its own chair

11. Budget and Equipment Oversight Committee (Art)

Charge:

  • Review School of Art non-instructional budgets and previous expenditures
  • In consultation with the director devise procedures and strategies for distributing honoraria fairly across areas, develop guidelines in conjunction with College and University policies for awarding travel funds
  • In consultation with the director devise procedures and strategies for ranking annual equipment requests

Membership, Election and Term of Service:

  • Faculty self-nominate; elected by faculty for two-year terms
  • Director is chair of the Committee
  • Comprised of four tt/t faculty members, including at least one non-tenured faculty member

Ad Hoc Committees

Ad hoc is a Latin phrase meaning “for this.” There are two types of Ad hoc committees in the School of Art and in the Museum Studies Program. One type is formed to address specific problems or tasks that arise that fall outside the purview of standing committees. The other type is formed for specific purposes that arise periodically. Ad hoc committees are disbanded when the problem or tasks have been resolved.

1. Committees to Address Transient Issues

This includes lecturer evaluations, staff hiring and lecturer hiring

Charge:

  • Establish a pool of lecturers from which to appoint as needed
  • Staff hiring committee
  • Address problems that arise as the result of transient or one-time conditions or situations
  • Findings, conclusions, and recommendations of an ad hoc committee are brought to the whole faculty for discussion and consideration
  • Where applicable, recommendations for action are brought to a vote following procedures outlined in Section I. A.1.2. And I.B.4.5.6.

Membership, Election and Term of Service:

  • Director appoints faculty and staff
  • Director is chair of the Committee
  • Committee is disbanded when its charge has been met

2. Committees for Periodic Issues

This includes, but is not limited to Hiring/Search Committees for tenure track faculty; and midterm chair/director reviews

School of Art Administration

Director

1. The current senate policy outlining the duties of department chairs/directors can be found here,  to wit the director must:

  • Review all decisions made the RTP Committee in accordance with University policy and in consultation with administrators in the College and University to ensure School of Art processes and decisions are in alignment with University policies and protocols.
  • Review all decisions made by hiring committees in accordance with University policy and if necessary, in consultation with administrators in the College and University to ensure School of Art processes and decisions are in alignment with University policies and protocols.
  • Peer review all non-tenured, tenure track faculty each academic year, as well as any entitled three year lecturer, or full time lecturer.
  • Review and recommend to the Curriculum Committee and Faculty any proposed changes in requirements for undergraduate programs including majors, minors, CEL classes and Junior or Community College class equivalencies in Art.
  • Review and recommend to the Curriculum Committee and Faculty regarding all changes in courses offered by the School of Art, proposals for new courses, or deletion of existing courses.

Associate Director

1. Self-nomination from among the tenured members of the faculty and elected by voting members of the faculty as a whole for a two year term.

2. Duties include of the associate director include:

  • Supervise advising in the undergraduate program including evaluating and mentoring faculty in advising throughout the undergraduate degree and applying for graduation
  • Advise all academic probation students
  • Manage an active orientation and advising process for all incoming students
  • Participate in University initiatives for incoming students including “Sneak Preview” and “Welcome Days”

3. Take the lead in organizing undergraduate program assessment, ongoing and during review cycles School of Art By-Laws November 24, 2015 4. The associate director shall receive an individual instructional course release per academic year as part of his or her “three and three’ teaching load, dependent upon budgets and college approval.

Graduate Coordinator (Art)

1. Recommended by the director or nominated by the faculty, and elected by the voting members as a whole for a term of three years.

2. Duties of the graduate programs coordinator include:

  • Supervise the M.F.A. programs
  • Manage the application and selection process
  • Manage an active induction and orientation process for all incoming students
  • Organize annual reviews of all M.F.A. program students
  • Conduct M.F.A. program review and assessment
  • Organize and supervise distribution of graduate studio space
  • The graduate coordinator shall receive an individual instructional course release per academic year as part of his or her “three and three’ teaching load, dependent upon budgets and college approval.

Director of Museum Studies

A process for the appointment and review of the Director of Museum Studies will be developed in consultation with Faculty Affairs, the Dean of LCA, and the Director of the School of Art. The Director of Museum Studies also acts as the graduate coordinator for the M.A. in Museum Studies.

Appointment of GA/GTAs (Art & Museum Studies Programs)

Principles

  • The School of Art supports the training and employment of graduate students through all of the unit’s operation.
  • To be eligible for a GA or GTA position, Art graduate students must first take and pass ART 750.
  • In all situations, a graduate student working as a GTA or GA, or enrolled in 850, may not earn credit for the course she or he is assisting or teaching.
  • Since only four units of instructional support can be applied to a graduate student’s degree, Art graduate students cannot enroll in more than four units of instructional assistance coursework without the written permission of the director.
  • To ensure the department meets the requirements of the Unit 11 Collective Bargaining Agreement, Art graduate students cannot teach, grade or assist in the administration of an Art course on a volunteer basis without the written permission of the director.

Procedures

  • The director identifies the number of GA and GTA positions and the courses those positions are to support with the intention of supporting as many graduate students as possible. In the end, the number of positions is based on safety, curricular need and funding.
  • The director calls for applications at least three months prior to the start of each semester, and simultaneously notifies the faculty. The application will consist of a one-page form filled out by the student and the student’s resume. The director receives and organizes all applications.
  • The Graduate Programs Committee (excluding student representatives) reviews applications and determines all selections. Criteria include completion of ART 750 and ART 850, the applicant’s background and experience, past performance, and input by individual Faculty. Preferences, if any should be directed to the Graduate Programs Committee, and will be honored to the extent possible.
  • The director notifies selectees and faculty, and per university guidelines, the AOC prepares all contracts.

Curriculum

Undergraduate

Distance Learning

The School of Art supports distance learning as one element in its undergraduate curriculum, within the following parameters:

  • No more than 18 units of distance learning courses may be applied to the major.
  • No student can be required to take an online course. To ensure that this is the case, undergraduate core and foundation courses offered online during any academic year must also be offered on campus during the same academic year. In addition, a sufficient number of elective courses must be offered on campus every semester to ensure that students can complete the program in a timely manner without relying on online courses.
  • No faculty member can be required to teach an online course.
  • Faculty who create online materials retain the rights to those materials. This includes streaming audio-video lectures and interactive learning modules they have designed and created. Such material cannot be used without the permission of the faculty member who created it.
  • Peer reviews of teaching effectiveness in distance learning courses may be conducted in way analogous to their conduct on campus.
  • The School of Art may create multiple sections of an online course with different sections designed and taught by different members of the faculty.
  • Student evaluation of teaching effectiveness procedures for online courses will be developed and analyzed in comparison to on-campus courses.

Independent Studies

The School of Art follows university guidelines in assigning the university- controlled 699/899 Independent Study.

  • Students must have a minimum GPA of 3.0
  • The proposed study must be some aspect of the field not covered by regular courses.
  • May be repeated for credit with consent of instructor, the adviser, and the chair/director.
  • No more than three units can be taken during any one semester.
  • A student may take a maximum of four units of independent study.

Undergraduate Instructional Aides

The School of Art follows Academic Senate Policy #S97-200 in to assign undergraduates duties and experiences as Instructional Aides.

1. Faculty must follow the guidelines described on Form X in Appendix X

Course Fees

The university allows certain courses to have fees attached. These are not part of tuition charges but are supplemental course fees to be collected by the university, not by individual instructors. The fees are intended to be used by a school or department to both enhance the quality of our students’ experience and to cover coasts associated with our ability to maintain courses, such as in the School of Art’s case, equipment repair and upkeep.

  • The School of Art supports the application of course fees only when doing so meets California State University Executive Order 1034, Attachment three Miscellaneous Course Fee (MCF) Policy. (The order provides that such fees can only be charged “for the actual cost of providing exceptional instructional materials…that have a tangible benefit to student,” see Executive Order 1034)
  • The faculty must vote on the adoption of proposed course fees before the application to adopt a course fee is advanced to the administration for review and approval/disapproval. The fee amount will not be adjusted without a majority vote of the faculty. The voting members will meet at least once a year during a regular scheduled faculty meeting to review extant course fees in an effort to ensure that the fee amount is appropriate and necessary. A majority vote of the voting members present at the meeting is required to adjust or remove such fees. However, if the Faculty vote to adjust fees, the fee proposal must be resubmitted to the university for approval/disapproval, as is SF State policy.
  • The School of Art has a range of fees for all studio disciplines. All students in a course must pay the same fee. If students do not pay the fees, they are dropped from the course by the university. All syllabi for classes for which a fee shall be charged must include a statement concerning the amount of the fee, how it is to be paid, and the consequences to the student of the fee not being paid.
  • The director will monitor reconciliation of fees collected with allocations to the designated department accounts.

Graduate

Graduate students enrolled in undergraduate courses must complete additional coursework as specified by the instructor. Graduate students in an undergraduate class should not grade work done by other classmates in the same course.

Amendment

The Governance Committee in consultation with faculty may amend these by- laws.

Rights

The enumeration of right granted under these by-laws should not in any way be construed to deny or disparage others retained by the School of Art Faculty and Staff.

Definitions, By-Laws and Procedures

APPENDIX I: School of Art Staff Duties

The Academic Office Coordinator

The academic office coordinator builds and maintains the class schedule for all semesters in the consultation with the director; coordinates scheduling of shared spaces; maintains certain budgets; hires, trains, and supervises office staff, including student workers; maintains faculty evaluations, and currency of School of Art databases and directories that contain faculty and curriculum data; provides administrative support for lecturer, graduate teaching associates, and graduate assistant appointments; for RTP processes, including file maintenance and documentation; for curricula-related activities and reviews; and for director as needed. Maintains and updates the School of Art websites.

The Academic Services Coordinator

The academic services coordinator maintains School of Art budgets, accounts, and financial records; provides administrative support for the M.F.A. and M.A. in Museum Studies programs, including admissions, correspondence with prospective and current students, and assistance for the graduate coordinator as needed; and for annual school scholarship application and selection process.

Instructional technicians

Instructional technicians manage assigned studio spaces in consultation with faculty to support delivery of the curriculum. In conjunction with faculty, oversee studio spaces, procedures and equipment with an emphasis on safety. Monitor, repair and maintain equipment in ceramics, sculpture, printmaking, textiles, painting, the chemical photo and digital labs. When necessary, and in consultation with faculty, arrange for major or specialized repairs with outside vendors. Create, organize and maintain records and files to plan execute and complete projects in a timely fashion; and solve problems inventively. Supervise student support staff.